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Job Title

Role

Mayo County Council is seeking applications from suitably qualified candidates, with relevant experience for the position of Staff Officer – Milestone7 Agresso Support Team. The post is arising from a vacancy created with the filling of the Project Co-Ordinator for the FMS Modernisation Programme, which is a temporary whole-time role. This post is therefore also a temporary whole-time role which will remain in place until at least mid-2028 or until the Local Authority has successfully completed its migration to Unit4’s cloud environment- whichever occurs first.
The position of Staff Officer (Grade V) Milestone7 Agresso Support Team is a supervisory position within the Finance Directorate, with responsibility for maintaining and supporting the organisation’s Financial Management System, Agresso Milestone7.  A Staff Officer in the Council is required to be an effective, participative member of a team with responsibility for managing and supervising staff, meeting deadlines and presenting reports and assisting with the implementation of work programmes to achieve goals and standards set out in Departmental and Team Plans.
The post holder has a supervisory role in the day-to-day operations of a work area or as a team leader. The Staff Officer is expected to carry out their duties in a manner that enhances public trust and confidence and ensures impartial decision making

Application Closure Date

Duties

The duties of the post are to give to the local authority, and  
a)	such other local authorities or bodies for which the Chief Executive, for the purposes of the Local Government Acts 2001 and 2014, is Chief Executive, and  
b)	to any other local authority or body with which an agreement has been made by the local authority, or by any of the authorities or bodies mentioned in subparagraph (a) of this paragraph under the general direction and supervision of the Chief Executive or such other employee as the Chief Executive may from time to time determine, such appropriate services of an executive, administrative or management nature as may be required by any local authority or body hereinbefore mentioned in the exercise and performance of any of its powers, functions and duties to exercise such powers, functions and duties as may be delegated to him / her by the Chief Executive from time to time, including the duty of servicing all committees that may be established by any such local authority or body. The post holder will, if required, act for an employee of a higher level if qualified to do so. 


The following are among the principal duties envisaged:  
a)	To manage and support the day-to-day operations of the FMS Agresso Milestone 7 System and Team to ensure service to all users is maintained.

b)	To manage the tasks within the team to ensure timely progression of FMS key tasks and routines including;
	Update and set up of Users 
	Set up and maintenance of Milestone attributes and relations
	Customer and Supplier Set Ups
	Job Code Set up and Maintenance
	Rates Demand routines
	Subscriptions and accruals
	Maintenance of Purchase Orders and Requisitions 
	Processing of payments routine 
	Fixed Asset postings 
	Month end and Year end routines
	Other routines as required

c)	To support the Finance teams and wider organisational teams in the achievement of their objectives by overseeing and assisting in the running of specific routines.
d)	To support the line manager to ensure section or department work programmes are implemented to deliver on the Council’s operational plan, including supervising the work of the team.
e)	To update the system with LGMA approved changes to ensure the most up to date version of the system is in place including Chart of Account amendments.
f)	To manage the Agresso Ticketing Helpdesk system by identifying, allocating and prioritising tasks.
g)	To examine and develop best practice processes and procedures, in order to achieve efficiency improvements.
h)	To assist in the training of end-users where there are changes to procedures and to highlight areas where there is new functionality in Milestone.
i)	To provide assistance and support to the Programme Coordinator with responsibility for the FMS Modernisation Programme to support the achievement of the project objectives within the given timeframe.
j)	To comply with Health and Safety legislative requirements, policies and procedures and safe systems of work.
k)	To develop and maintain productive working relationships.
l)	To compile, prepare and present reports, presentations and correspondence as necessary.
m)	To supervise employees in supporting roles, including assigning tasks and duties scheduling and prioritising work and monitoring and reporting on progress.
n)	To deputise for the line manager or equivalent as required.
o)	To perform any other duties which may be assigned from time to time by your supervisor.


The ideal candidate will demonstrate:
a)	A strong working knowledge of the Agresso Milestone7 Financial Management System and the roles and responsibilities of all users.
b)	A high degree of analytical and problem-solving skills relative to the Agresso Financial Management System.
c)	A strong working knowledge of Local Government Finances and transactions.
d)	Knowledge & understanding of the structure and functions of local government.
e)	Knowledge of current local government issues.
f)	Understanding of the role of a Staff Officer.
g)	A career record that demonstrates an ability to manage staff to ensure delivery of complex work programmes. 
h)	An ability to supervise a team effectively to achieve a common goal, ensuring strong governance and ethics standard are adhered to and maintained.
i)	The ability to motivate, empower and encourage staff under his/her supervision to achieve maximum performance by supporting the current Performance Management and Development System (PMDS).
j)	Understanding of the changing and operational environment in the Council and be capable of leading change in order to deliver quality services to our citizens.
k)	Effective financial and resource management skills.
l)	Knowledge and experience of operating ICT systems.
m)	Relevant administrative experience.
n)	Experience of supervising staff.
o)	Experience of working as part of a team.
p)	Experience of preparing reports and correspondence.
q)	Strong resource management skills.

The above specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.

Education, Training, Experience, etc

Each Candidate must, on the latest date for receipt of completed application forms: 
a)	Have obtained at least Grade D (or a Pass), in Higher or Ordinary Level, in five (5) subjects (or four (4) if Irish is included) from the approved list of subjects in the Department of Education established Leaving Certificate Examination or Leaving Certificate Vocational Programme including Irish and/or English and one of the following: Mathematics, Accounting, Business Organisation or Economics, and
Have obtained at least Grade C (or Honours) in Higher Level (or Honours) papers in three (3) subjects in that examination (or two (2) subjects if Irish and/or one of the following is included: Mathematics, Accounting, Business Organisation or Economics) 
or 
b)	Have obtained a comparable standard in an equivalent examination, 
or
c)	Hold a third level qualification of at least degree standard


OR
d)	be a serving employee of a local authority or a regional assembly and have not less than two years’ satisfactory experience in a post of Clerical Officer or analogous post.


ESSENTIAL
It is essential that the successful candidate demonstrates the following through the      completion of their application form and at interview:

a) A strong working knowledge of the Agresso Milestone7 Financial Management System and the roles and responsibilities of all users.
b) A high degree of analytical and problem-solving skills relative to the Agresso Financial Management System
c) Excellent interpersonal and communication skills and the ability to effectively communicate with stakeholders at all levels
d) A good understanding of the operations and governance structures within local authorities including Financial Management and Financial Processing.


In the event that an offer of employment is made, the candidate will be required to submit all relevant Educational Qualifications to meet the requirements above.
Non-Irish Qualifications must be accompanied by a determination from Quality and Qualifications Ireland (QQI) to establish their comparability against the Irish National Framework of Qualifications, overseas qualifications must also be accompanied by a translation document.

Desirable

Competencies

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Requirements

REQUIRED DOCUMENTS & INFORMATION
Candidates must, at the point of application, upload the following documents in the ATTACHMENTS section of the application portal:
a) A copy of photographic ID, such as a driving licence or passport
b) Copies of Certificates for all qualifications, training, or awards listed in your application

Citizenship

Candidates must, by the date of any job offer, be: 
a)	A citizen of the European Economic Area (EEA). The EEA consists of the Member States of the European Union, Iceland, Liechtenstein, and Norway; or 
b)	A citizen of the United Kingdom (UK); or 
c)	A citizen of Switzerland pursuant to the agreement between the EU and Switzerland on the free movement of persons; or 
d)	A non-EEA citizen who is a spouse or child of an EEA or UK or Swiss citizen and has a stamp 4 visa; or 
e)	A person awarded international protection under the International Protection Act 2015, or any family member entitled to remain in the State as a result of family reunification and has a stamp 4 visa; or 
f)	A non-EEA citizen who is a parent of a dependent child who is a citizen of, and resident in, an EEA member state or the UK or Switzerland and has a stamp 4 visa.

Character

Candidates shall be of good character.

Health

Candidates shall be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Salary

The salary shall be fully inclusive and shall be as determined from time to time. The holder of the position shall pay to the Local Authority any fees or other monies (other than inclusive salary) payable to or received by such holder by virtue of the position or in respect of services, which are required by or under any enactment to perform.

Salary Scale

€51,722, €53,266, €54,844, €56,454, €58,076, €59,967 LSI I (after 3 years satisfactory service at maximum), LSI II €61,865 (after 6 years satisfactory service at maximum). The starting pay for new entrants will be at the minimum of the scale and the rate of remuneration may be adjusted from time to time in line with Government pay policy.

Residence

Annual Leave

Travel

Shortlisting

Normally the number of applications received for a position exceeds that required to fill existing and future vacancies to the position. While candidates may meet the eligibility requirements of the competition, if the numbers applying for the position are such that it would not be practical to interview everyone, Mayo County Council may decide that a number only will be called to interview. A shortlisting process will apply whereby a group of applicants will be selected for interview who, based on an examination of the documents provided by each applicant, appear to be the most suitable for the position. 
This is not to suggest that other candidates are necessarily unsuitable or incapable of undertaking the job, rather that there are some candidates who are, prima facie, better qualified and/or have more relevant experience.
In the event of a shortlisting exercise being employed, the shortlisting process can take the form of:-
•	Shortlisting of candidates on the basis of information contained in their application form (It is therefore in the interests of each candidate to provide a detailed and accurate account of his/her qualifications/ experience on the application form).
•	Other written, oral or practical tests appropriate to the position.
•	Preliminary interviews to reduce the number of candidates to a more manageable number for the final Interview Board or 
•	Preliminary interviews to determine qualified candidates, after which a selected number of the qualified candidates are called back for final interview.

Right to Information and Review

Mayo County Council is committed to offering meaningful feedback to candidates who request it, and to dealing with such requests in a timely and efficient manner, in accordance with Mayo County Council Interview and Selection Review Procedure. Please see our website for full details of procedure www.mayo.ie/careers/current-vacancies.

Appointment

Candidates whose names are on a panel and who satisfy the Local Authority that they possess the qualifications declared for the position and that they are otherwise suitable for employment may within the life of the panel be employed as relevant vacancies arise. The life of the panel will be one year from the date of its establishment.
The local authority shall require a person to whom an appointment is offered to take up such appointment within a period of not more than one month and if he/she fails to take up the appointment within such period or such longer period as the local authority in its absolute discretion may determine, the local authority shall not appoint him/her.

References/Documentary Evidence

Each candidate will be required to submit as references the names and addresses of two responsible persons to whom they are well known but not related. Candidates will be required to submit documentary evidence to the Local Authority in support of their application.

Retirement Age

CLASS A PRSI
Public Service Pensions (Single Scheme and Other Provisions) Act 2012:
The compulsory retirement age for new entrants as defined by the Public Service Pensions (Single Scheme and Other Provisions) Act 2012 is 70 years. Minimum pension age of 66 years, rising to 67 years and 68 years in line with State Pension age changes, is applicable.

Public Service Superannuation (Miscellaneous Provisions) Act, 2004:
There is no mandatory retirement age for ‘New Entrants’ (from 1st April, 2004 and before January 2013) to the Public service as defined in the Public Service Superannuation (Miscellaneous Provisions) Act, 2004. The minimum age at which a person may retire is 65. As a ‘New Entrant’ to the public service, under the terms of this legislation, new entrants will not be required to retire on grounds of age.
Anyone who is not a New Entrant to the public service, as defined in the Public Service Superannuation (miscellaneous provisions) Act 2004, who has joined before 1st April 2004, is subject to a compulsory retirement age of 70 as per CLS2/2019 but can retire from 60 years of age. 

 CLASS D PRSI
 Minimum retirement age will be 60 years with compulsory retirement age of 70 years.

Probation

Where a person who is not already a permanent employee of a Local Authority is employed, the following provisions shall apply:
(a)	there shall be a period after such employment takes effect during which such person shall hold such position on probation.
(b)	such period shall be for six months, but the Chief Executive may at his or her discretion extend such period.
(c)	such person will cease to hold such position at the end of the period of probation unless during such period the Chief Executive has certified that the service of such person is satisfactory.
(d)	the period at (a) above may be terminated on giving one weeks’ notice as per the Minimum Notice and Terms of Employment Acts.
(e)	there may be assessment(s) during the probationary period.

Base

Assignment of base shall be at the absolute discretion of Mayo County Council.

Requirement to Drive

Medicals

For the purpose, of satisfying the requirements as to health it will be necessary for successful candidates, before they are appointed, to undergo at their expense a medical examination by a qualified medical practitioner to be nominated by the Local Authority.  On taking up appointment the expense of the medical examination will be refunded to candidates.

Garda Vetting

Offer of employment may be subject to a Garda vetting process. Failure to pass Garda vetting will result in employment being terminated with immediate effect.

Superannuation

As an employee of Mayo County Council, you will be assessed in terms of which Pension Scheme is applicable to you.  You will become a member and contribute to the relevant scheme as outlined below:
1)	Persons who become pensionable employees of a local authority under the Single Public Service Pension Scheme will be required in respect of their superannuation to contribute 3.5% of net pensionable remuneration and 3% of pensionable remuneration.

2)	Persons who become pensionable employees of a local authority under the Local Government (superannuation) (consolidation) scheme, 1998 and who are liable to pay class A rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 1.5% of their pensionable remuneration plus 3.5% of net pensionable remuneration (i.e. pensionable remuneration less twice the annual rate of State Pension Contributory payable at the maximum rate to a person with no adult dependant or qualified children).
3)	Persons who become pensionable employees of a local authority under the Local Government (superannuation) (consolidation) scheme, 1998 and who are liable to pay class D rate of PRSI contribution will be required in respect of their superannuation to contribute to the local authority at the rate of 5% of their pensionable remuneration.
Persons who become pensionable employees of a local authority under the Local Government (superannuation) (consolidation) scheme, 1998 may be required to contribute to the Dependants Pension Scheme.

In order, to qualify for a pension, they must have served a minimum of two years (24 months) employment in an approved public body.